All Products

Calendar

Advanced Scheduling for Multi-Tutor Businesses

All Products

Calendar

Advanced Scheduling for Multi-Tutor Businesses

How to Get started with Evallo

How to Get started with Evallo

Kickstart your journey with Evallo using this quick-start guide. Learn how to set up your account, explore key features, and navigate the platform with ease.

1. Sign-Up Flow: Individual Tutor or Tutoring Business

Create your account and select a plan that aligns with your needs. Begin by signing up on Evallo and selecting the most suitable setup:

  • Individual Tutor: Intended for independent educators managing one-on-one sessions.

  • Tutoring Business: Designed for organizations managing multiple tutors, larger student bases, and advanced scheduling needs .

Once registered, select the desired product and choose a corresponding subscription plan. The process is streamlined to ensure you can begin using the platform without delay.

2. Account and Business Setup

Configure essential settings to reflect your brand and operations. Following signup, start customizing your scheduling environment so you're always in control of how things run:

  • Define the default time zone and preferred date format

  • Configure white label settings for brand consistency

  • Input business details, including logo and basic information

  • Complete your user profile setup

  • Adjust product-level settings and assign permissions for different roles

These initial configurations ensure the platform aligns with your operational structure and branding from day one.

2. Account and Business Setup

Configure essential settings to reflect your brand and operations. Following signup, start customizing your scheduling environment so you're always in control of how things run:

  • Define the default time zone and preferred date format

  • Configure white label settings for brand consistency

  • Input business details, including logo and basic information

  • Complete your user profile setup

  • Adjust product-level settings and assign permissions for different roles

These initial configurations ensure the platform aligns with your operational structure and branding from day one.

3. Inviting Users to the Platform

Onboard students, tutors, and parents efficiently. With Evallo, send invites to students, parents, or tutors with just a few clicks, so everyone has access to their schedules, sessions, and communication tools:

  • Send individual or bulk email invitations to users

  • Manage user profiles directly as an admin

  • Edit permissions and access levels as needed

  • View detailed user information and activity logs

This process allows administrators to maintain full control while simplifying user onboarding.

3. Inviting Users to the Platform

Onboard students, tutors, and parents efficiently. With Evallo, send invites to students, parents, or tutors with just a few clicks, so everyone has access to their schedules, sessions, and communication tools:

  • Send individual or bulk email invitations to users

  • Manage user profiles directly as an admin

  • Edit permissions and access levels as needed

  • View detailed user information and activity logs

This process allows administrators to maintain full control while simplifying user onboarding.

  1. Mapping Students and Tutors

Establish clear mapping between students and tutors. To enable scheduling and academic tracking, administrators can:

  • Map individual students to tutors

  • Map student groups to tutors for batch sessions

  • Associate tutors with multiple students as needed

These mappings are critical to ensure proper assignment tracking, scheduling, and communication within the platform.

  1. Mapping Students and Tutors

Establish clear mapping between students and tutors. To enable scheduling and academic tracking, administrators can:

  • Map individual students to tutors

  • Map student groups to tutors for batch sessions

  • Associate tutors with multiple students as needed

These mappings are critical to ensure proper assignment tracking, scheduling, and communication within the platform.

5. Mapping a Parent to a Student

Facilitate accurate parent-student mapping for oversight and communication. In cases where parent and student accounts were created independently:

  • Admin or the users themselves (parents/students) can do the mapping via their profile page

  • Once mapped, parents gain access to relevant session updates, performance reports, and invoices

This ensures seamless oversight and engagement across all user types.

5. Mapping a Parent to a Student

Facilitate accurate parent-student mapping for oversight and communication. In cases where parent and student accounts were created independently:

  • Admin or the users themselves (parents/students) can do the mapping via their profile page

  • Once mapped, parents gain access to relevant session updates, performance reports, and invoices

This ensures seamless oversight and engagement across all user types.

6. Creating a Student Group

Organize students into groups for simplified management . Admin can create student groups with student and tutors. Features include:

  • Adding/removing students from a group

  • Assigning specific tutors to a group

  • Scheduling sessions for groups and tracking group-level progress

Group creation simplifies the management of recurring or collective sessions.

6. Creating a Student Group

Organize students into groups for simplified management . Admin can create student groups with student and tutors. Features include:

  • Adding/removing students from a group

  • Assigning specific tutors to a group

  • Scheduling sessions for groups and tracking group-level progress

Group creation simplifies the management of recurring or collective sessions.

7. Adding Services with Billing and Pay Rate

Define services and configure billing parameters. To streamline financial and operational workflows:

  • Define each service offering (e.g., subject, session duration)

  • Set billing types — fixed fee or hourly rate

  • Assign corresponding tutor compensation rates

  • Save services for consistent usage across session scheduling and invoicing

This feature ensures service clarity, transparent billing, and accurate tutor payouts.


Watch Tutorial

Watch Tutorial

Watch Tutorial