Running a tutoring team– whether two people or twenty– requires more than just great teaching. Schedules, student progress, lesson prep, invoicing, and communication can quickly pile up. That’s where project management tools step in, helping small tutoring teams stay efficient, collaborative, and student-focused.

Here are the 5 best project management tools every small tutoring team should consider in 2025:

1. Evallo

Evallo is built specifically for tutoring teams, making it far more than just a scheduling tool. It combines lesson planning, student progress tracking, and invoicing into one streamlined platform.

Best For: Tutoring teams who want a single ecosystem to manage both business operations and student outcomes with PrepWork, Invoicing, and Calendar.

Learn more: Evallo

2. Slack

Slack keeps communication smooth by replacing scattered WhatsApp threads and long email chains with dedicated channels for each student, subject, or project. Teams can share resources instantly, integrate Google Drive, and even connect scheduling tools.

Best For: Tutoring teams who need fast, organized communication without the chaos of group chats.

Learn more: Slack

3. Trello

Trello’s simple, visual boards make it easy to track tutoring tasks like curriculum design, test prep plans, or onboarding new students. With drag-and-drop cards, your team can see who’s working on what at a glance.

Best For: Teams that prefer a flexible, visual project management style.

Learn more: Trello

4. Asana

Asana offers more structure for tutoring teams that need clear task assignments, deadlines, and progress tracking. From planning a new SAT bootcamp to managing student progress across tutors, Asana scales well as teams grow.

Best For: Tutoring teams that need detailed task management and accountability.

Learn more: Asana

5. Google Workspace

While not strictly a project management tool, Google Workspace (Docs, Sheets, Drive, Calendar) remains the backbone for many tutoring teams. Shared lesson plans, collaborative notes, and integrated calendars make it indispensable for organizing work.

Best For: Teams that want a familiar, all-in-one collaboration ecosystem.

Learn more: Google Workspace

Final Word

For small tutoring teams, the right project management tool can mean the difference between constant stress and smooth collaboration.

• Evallo helps you manage both your business and student growth.

• Slack keeps communication efficient.

• Trello and Asana organize projects at different levels of detail.

• Google Workspace ties it all together with reliable collaboration tools.

Start with one or two that match your team’s workflow, and build from there– you’ll save time, reduce chaos, and have more energy to focus on what matters most: your students.