Tutoring has always been about more than the 60-minute sessions. Behind every lesson plan and test score lies a mountain of invisible work – admin tasks, planning, and communication – that often goes unpaid and unnoticed. For many SAT and ACT tutors, this hidden workload can quietly eat up hours each week, leading to burnout and limiting the time available for actual teaching.

But just how much time is really being lost– and what can be done to reclaim it?

The Hidden Hours Tutors Spend Outside of Teaching

Research from the National Center for Education Statistics shows that teachers in the U.S. already spend 7 hours per week on planning and preparation alone (NCES, 2018). Private tutors often mirror this load, but without institutional support or paid prep time.

Consider the average SAT/ACT tutor’s week:

• Lesson planning: 1–2 hours per student, per week

• Progress tracking and score analysis: 30–60 minutes

• Parent communication and updates: 15–30 minutes per student

• Scheduling and rescheduling logistics: 10–20 minutes per session

A survey by We Are Tutors (2022) found that a large majority of tutors feel “overwhelmed” by administrative tasks, with many stating that it directly impacts their teaching energy and client capacity.

The Cost of Invisible Work

This hidden workload comes at a price:

• Burnout risk: Constant multitasking and unpaid prep can push tutors toward fatigue.

• Reduced earnings: More time spent on admin means fewer hours available for paid sessions.

• Client experience suffers: When tutors are stretched thin, communication and personalized support can slip.

For SAT and ACT specialists, especially, where progress tracking and parent updates are critical, the stakes are even higher.

How to Fix It?

This is exactly the problem Evallo was built to solve. By centralizing the tools tutors already use– progress tracking, scheduling, communication, and analytics– Evallo eliminates the need to juggle multiple platforms and spreadsheets.

Here’s how:

• Automated progress tracking: Instead of manually analyzing practice tests, Evallo’s dashboard updates scores and trends instantly.

• Streamlined communication: Parent updates and student feedback can be shared in-app, cutting down on endless emails.

• Scheduling made simple: Built-in scheduling reduces back-and-forth and syncs across calendars.

• All-in-one workflow: Lesson notes, student progress, and engagement metrics are stored in one place.

By using Evallo, tutors can cut their invisible workload, transforming unpaid hours into regained time for teaching, growth, or even self-care.

Reclaiming Your Time as a Tutor

Every tutor enters the profession to teach, not to drown in logistics. The invisible workload is real– and it’s costing more than just time. With tools like Evallo, tutors can finally refocus on what matters: helping students succeed on the SAT and ACT, while protecting their own time and energy.