Managing Credits for Families
Managing Families and Billing Plans
Canceling an Invoice and Handling Overdue Payments
Transaction Reconciliation: Matching Payouts with Invoice Payments
Understanding Payouts: How Businesses Receive Funds
Understanding Auto-Deduct to Collect Payments from Families
Accepting Payments: How Parents and Students Can Pay Invoices
Processing Refund Requests for an Invoice
Editing Existing Invoices
Bulk Invoice Generation for Multiple Families
Splitting Payments for a Manual Invoice
Understanding Transaction Fees When Processing Invoices
Understanding Invoice Statuses
Understanding Automated Invoicing
Overview of All Invoicing Features
Advanced Invoicing for Multi-Tutor Businesses
Understanding Invoicing Subscription Plans
Understanding Manual Invoicing
Introduction | Invoicing by Evallo
Advanced Invoicing for Multi-Tutor Businesses
Advanced Invoicing for Multi-Tutor Businesses
Running a tutoring business? Learn how you can optimize your entire invoicing and billing system with Evallo!
Why Multi-Tutor Businesses Need Advanced Invoicing
Running a tutoring business with multiple tutors means dealing with varied services, different rates, and diverse payment schedules. An automated invoicing system like Evallo’s is essential because it allows you to:
Automate invoice generation for regular clients, saving you time and effort. Customize billing for each tutor based on their hourly rate or services provided. Track payments and overdue invoices easily.Offer online payment options that make it simple for clients to pay.
Why Multi-Tutor Businesses Need Advanced Invoicing
Running a tutoring business with multiple tutors means dealing with varied services, different rates, and diverse payment schedules. An automated invoicing system like Evallo’s is essential because it allows you to:
Automate invoice generation for regular clients, saving you time and effort. Customize billing for each tutor based on their hourly rate or services provided. Track payments and overdue invoices easily.Offer online payment options that make it simple for clients to pay.
Automate Recurring Invoices for Regular Clients
If you collect invoices at a fixed schedule (weekly, monthly, or bi-weekly), Evallo’s automated invoicing allows you to set recurring invoices that are generated and sent at a specified frequency.
How Periodic Invoices Work
Set the frequency: Decide if you want to send invoices weekly, monthly, or on a different schedule that works for you.
Automatic generation: Once set up, Evallo automatically generates and sends invoices on the specified date without you needing to lift a finger.
Ensure accurate billing: With automated invoicing, all completed sessions within the period are included in the invoice, ensuring you're always paid for the services rendered.
Automate Recurring Invoices for Regular Clients
If you collect invoices at a fixed schedule (weekly, monthly, or bi-weekly), Evallo’s automated invoicing allows you to set recurring invoices that are generated and sent at a specified frequency.
How Periodic Invoices Work
Set the frequency: Decide if you want to send invoices weekly, monthly, or on a different schedule that works for you.
Automatic generation: Once set up, Evallo automatically generates and sends invoices on the specified date without you needing to lift a finger.
Ensure accurate billing: With automated invoicing, all completed sessions within the period are included in the invoice, ensuring you're always paid for the services rendered.
Customize Invoices for Different Tutors and Services
Not all tutors charge the same rate, and not all services have the same price. With Evallo, you can customize invoices for each tutor and service type.
Customization Features
Service-specific pricing: Set different hourly rates for different services (e.g., SAT prep, math tutoring, etc.).
Tutor-specific rates: Assign unique rates to each tutor depending on their expertise or service level.
Clear breakdown: Each invoice will clearly show which services are being charged, the rate for each session, and the total amount due.
Example: If you have a tutor specializing in advanced math, you might charge $60/hour for their sessions. For a general tutor, you might charge $40/hour. Evallo’s invoice system will break down the cost per tutor and display it clearly on the invoice.
Customize Invoices for Different Tutors and Services
Not all tutors charge the same rate, and not all services have the same price. With Evallo, you can customize invoices for each tutor and service type.
Customization Features
Service-specific pricing: Set different hourly rates for different services (e.g., SAT prep, math tutoring, etc.).
Tutor-specific rates: Assign unique rates to each tutor depending on their expertise or service level.
Clear breakdown: Each invoice will clearly show which services are being charged, the rate for each session, and the total amount due.
Example: If you have a tutor specializing in advanced math, you might charge $60/hour for their sessions. For a general tutor, you might charge $40/hour. Evallo’s invoice system will break down the cost per tutor and display it clearly on the invoice.
Track Client Payments and Reduce Late Fees
With Evallo, you can manage client payments more effectively by sending reminders and tracking overdue invoices.
Payment Features
Online payment options: Allow clients to pay directly via credit cards or ACH transfer through a secure link in their invoice.
Automatic reminders: Set up automated reminders to send to clients before the due date, reducing the likelihood of late payments.
Overdue invoice tracking: Keep track of invoices that are past due and follow up with clients automatically.
Example: If a monthly session fee of $300 is due on the 15th, Evallo can automatically send a reminder 3 days before the due date. If the invoice is not paid by the due date, Evallo will send an overdue notice, helping you get paid faster.
Track Client Payments and Reduce Late Fees
With Evallo, you can manage client payments more effectively by sending reminders and tracking overdue invoices.
Payment Features
Online payment options: Allow clients to pay directly via credit cards or ACH transfer through a secure link in their invoice.
Automatic reminders: Set up automated reminders to send to clients before the due date, reducing the likelihood of late payments.
Overdue invoice tracking: Keep track of invoices that are past due and follow up with clients automatically.
Example: If a monthly session fee of $300 is due on the 15th, Evallo can automatically send a reminder 3 days before the due date. If the invoice is not paid by the due date, Evallo will send an overdue notice, helping you get paid faster.
Monitor Your Business Finances
Evallo also provides detailed financial insights to help you monitor your business performance.
Reporting Features
Real-time reports: Track your revenue, overdue invoices, and outstanding payments with live reports.
Export reports: Download your invoicing reports for accounting or tax purposes.
Analyze payment trends: Identify clients who frequently pay late or have outstanding balances.
Example: You can see that your test prep business made $5,000 in the last month and that 20% of your invoices were overdue. This helps you understand the health of your business and take action if needed.
Monitor Your Business Finances
Evallo also provides detailed financial insights to help you monitor your business performance.
Reporting Features
Real-time reports: Track your revenue, overdue invoices, and outstanding payments with live reports.
Export reports: Download your invoicing reports for accounting or tax purposes.
Analyze payment trends: Identify clients who frequently pay late or have outstanding balances.
Example: You can see that your test prep business made $5,000 in the last month and that 20% of your invoices were overdue. This helps you understand the health of your business and take action if needed.
Final Thoughts
Evallo’s advanced invoicing tools empower multi-tutor businesses to efficiently manage invoicing, track payments, and things are done on time. By automating routine processes and providing customizable options for tutor rates and services, you can save time, avoid errors, and focus on growing your tutoring business.
Final Thoughts
Evallo’s advanced invoicing tools empower multi-tutor businesses to efficiently manage invoicing, track payments, and things are done on time. By automating routine processes and providing customizable options for tutor rates and services, you can save time, avoid errors, and focus on growing your tutoring business.
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