Document Overview

General Overview

Evallo Calendar Introduction | Scheduling for Tutors

Evallo Calendar Subscription Plans | Pricing & Features

Advanced Scheduling for Multi-Tutor Businesses | Evallo

Evallo Calendar FAQs | Scheduling Questions Answered

Getting started

Evallo Calendar Features | Complete Overview

How to Set Up Evallo Calendar | Step-by-Step Guide

Navigating Calendar

How to Access Evallo Calendar | Scheduling Guide

Evallo Calendar Views | Weekly, Monthly & Yearly

Schedule a New Event in Evallo Calendar | Guide

Evallo Calendar Sidebar | Filters & Scheduling Tools

Personalized Booking Links for Tutoring | Evallo

Time Blocks for Matching Tutor & Student Availability

Find Available Time Slots with Evallo Planner

Calendar Analytics for Tutoring Businesses | Evallo

Event Requests & Bookings | Evallo Calendar

Manage Availability & Time Off | Evallo Calendar

State Management

Understanding Session Events | Evallo Calendar

Consultations & Internal Meetings | Evallo Calendar

Managing Booked Meetings in Evallo Calendar

Evallo Calendar Event Statuses | Scheduled & Completed

All Products

Calendar

Advanced Scheduling for Multi-Tutor Businesses

All Products

Calendar

Find Available Time Slots with Evallo Planner

All Products

Calendar

Find Available Time Slots with Evallo Planner

Find Available Time Slots with Evallo Planner

Find Available Time Slots with Evallo Planner

Find Available Time Slots with Evallo Planner

Find precise tutoring time slots by matching student and tutor availability across specific dates and times with Evallo Planner.

best automated tutor scheduling
Smarter Scheduling Starts Here

  • Find available tutors for specific slots and services in seconds.

  • Book sessions based on real-time availability.

Overview

Evallo’s Planner is the perfect tool for pinpointing availability across specific dates and time slots. Whether you’re planning a recurring session, coordinating between multiple users, or managing consultations, Planner helps you match availability with ease. Let’s explore how to use it step by step.

What is Planner?

Planner is a powerful scheduling tool that allows you to "map" multiple users' availabilities to schedule events between them. The process is quite simple and intuitive:

best automated tutor scheduling

  • Select a specific date range (e.g., January 1st–January 15th).

  • Define a time slot (e.g., 10:00 AM–12:00 PM).

  • Identify which users—tutors, students, parents, or admins—are available during that time frame.

The tool simplifies complex scheduling scenarios, saving you hours of manual coordination.

How to Use Planner

Follow these steps to use Planner effectively:

  1. Open Planner:

  • From the sidebar, click on Planner.

  • The Planner page will open in which you will enter the date range and time slot.

  1. Set the Date Range

  • Use the mini-calendar to select the start and end dates for your search.

  • Example: January 1st to January 15th.

  1. Define the Time Slot:

  • Choose a time range (e.g., 10:00 AM–12:00 PM).

  • The tool will only display users available during this window.

  1. Select a Time Zone:

  • Use the dropdown to set the correct time zone for the session.

  1. View Available Users:

  • Once the parameters are set, Schedule Mapper generates two lists:

  • Team Members: Displays tutors and admins, along with their profile pictures.

  • Students: Lists all available students, also with profile pictures.

  1. Schedule an Event:

  • Select the desired users from the lists.

  • Click Schedule Event to fill in the event details and schedule it.

How to Use Planner

Follow these steps to use Planner effectively:

  1. Open Planner:

  • From the sidebar, click on Planner.

  • The Planner page will open in which you will enter the date range and time slot.

  1. Set the Date Range

  • Use the mini-calendar to select the start and end dates for your search.

  • Example: January 1st to January 15th.

  1. Define the Time Slot:

  • Choose a time range (e.g., 10:00 AM–12:00 PM).

  • The tool will only display users available during this window.

  1. Select a Time Zone:

  • Use the dropdown to set the correct time zone for the session.

  1. View Available Users:

  • Once the parameters are set, Schedule Mapper generates two lists:

  • Team Members: Displays tutors and admins, along with their profile pictures.

  • Students: Lists all available students, also with profile pictures.

  1. Schedule an Event:

  • Select the desired users from the lists.

  • Click Schedule Event to fill in the event details and schedule it.

A Step-by-Step Example

Let’s say you’re organizing a consultation between a tutor, a student, and their parent. Here’s how Planner makes it easy:

  1. Open Planner from the sidebar.

  2. Set the date range to January 10th–January 12th and the time slot to 4:00 PM–6:00 PM.

  3. Select the time zone.

  4. Review the generated lists:

    The Team Members list shows available tutors.The Students list shows available students.

  5. Choose the participants (e.g., Tutor: Alex, Student: Mia).

  6. Click Schedule Event to create the session on the Event Details page.

Subscription Plan Limitations

The availability of Planner depends on your subscription plan:

tutor scheduling software comparison



Subscription Plan Limitations

The availability of Planner depends on your subscription plan:

tutor scheduling software comparison



Best Practices for Using Planner

  1. Narrow Down the Date Range: Use shorter date ranges (e.g., one week) to get precise results.

  2. Verify Availability: Ensure all participants have updated their working hours and time off.

  3. Pair with Time Blocks: Use Time Blocks for a visual overview before switching to Planner for exact time slot matching.

Next Steps

Planner is your go-to tool for precise scheduling . Once you’ve found a suitable time, use the Event Details page to add session details and finalize the booking. For visual availability matching, check out our guide on Time Blocks.

If you need assistance, don’t hesitate to contact our Support Team—we’re here to help!

Next Steps

Planner is your go-to tool for precise scheduling . Once you’ve found a suitable time, use the Event Details page to add session details and finalize the booking. For visual availability matching, check out our guide on Time Blocks.

If you need assistance, don’t hesitate to contact our Support Team—we’re here to help!


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