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Advanced Scheduling for Multi-Tutor Businesses

All Products

Calendar

Advanced Scheduling for Multi-Tutor Businesses

All Products

Calendar

Advanced Scheduling for Multi-Tutor Businesses

Advanced Scheduling for Multi-Tutor Businesses

Advanced Scheduling for Multi-Tutor Businesses

Unlock the full potential of Evallo’s Calendar to streamline recurring events, group sessions, and team coordination.

Get Started with Calendar

  • Match tutors to the right sessions based on availability and services.

  • Instantly fill open slots for students needing help.

  • Boost engagement by pairing the best-fit tutor for every learner!

Why Multi-Tutor Businesses Need a Smarter Calendar

Managing a multi-tutor business is no small feat. You’re juggling student schedules, coordinating tutors, managing recurring events, and organizing team meetings—all while ensuring every session runs like clockwork. Evallo’s Calendar is designed to help you master these challenges by offering features tailored specifically for multi-tutor businesses .

This guide explores how recurring events, group sessions, and advanced scheduling tools can transform your operations and boost your business efficiency.

Simplify Repetitive Scheduling with Recurring Events

Recurring events take the headache out of scheduling repetitive sessions, consultations, or meetings. Whether it’s a weekly class or a monthly strategy meeting, Evallo lets you set it up once and focus on what matters.

How Recurring Events Work

  • Choose a repeat frequency: Daily, Weekly, Bi-Weekly, or Monthly.

  • Set specific days for weekly or bi-weekly sessions (e.g., Monday, Wednesday, Friday). For monthly recurrence, set a specific date.

  • Add an end date to automatically stop the recurrence when it’s no longer needed.

Manage Changes Seamlessly

  • Need to update session details? Use Update Current and Future to adjust recurring events without affecting past records.

  • If a recurring series is no longer needed, the Delete Current and Future option removes future sessions without disrupting historical data.

Simplify Repetitive Scheduling with Recurring Events

Recurring events take the headache out of scheduling repetitive sessions, consultations, or meetings. Whether it’s a weekly class or a monthly strategy meeting, Evallo lets you set it up once and focus on what matters.

How Recurring Events Work

  • Choose a repeat frequency: Daily, Weekly, Bi-Weekly, or Monthly.

  • Set specific days for weekly or bi-weekly sessions (e.g., Monday, Wednesday, Friday). For monthly recurrence, set a specific date.

  • Add an end date to automatically stop the recurrence when it’s no longer needed.

Manage Changes Seamlessly

  • Need to update session details? Use Update Current and Future to adjust recurring events without affecting past records.

  • If a recurring series is no longer needed, the Delete Current and Future option removes future sessions without disrupting historical data.

Maximize Collaboration with Group Events

Group events allow you to bring students, tutors, and even parents together for collaborative learning or discussions. These events streamline coordination for classes, meetings, and consultations involving multiple participants.

How to Set Up Group Events

  1. Select a student group or multiple attendees (students, parents, tutors).

  2. Use tools like Time Blocks or Planner to find a time that works for everyone.

  3. Add ➤ shared notes to document key discussion points or lesson plans.

Maximize Collaboration with Group Events

Group events allow you to bring students, tutors, and even parents together for collaborative learning or discussions. These events streamline coordination for classes, meetings, and consultations involving multiple participants.

How to Set Up Group Events

  1. Select a student group or multiple attendees (students, parents, tutors).

  2. Use tools like Time Blocks or Planner to find a time that works for everyone.

  3. Add ➤ shared notes to document key discussion points or lesson plans.

Example

Schedule a recurring SAT prep class every Tuesday and Thursday for a group of students. It has a single update, for example timing changes. Adjust the schedule for all future sessions.
Schedule a recurring SAT prep class every Tuesday and Thursday for a group of students. It has a single update, for example timing changes. Adjust the schedule for all future sessions.
Use Cases for Group Events

  • Team Strategy Meetings: Bring tutors and admins together to align on business goals.

  • Parent-Teacher Consultations: Include parents, students, and tutors to review progress and plan next steps.

  • Classroom Tutoring: Schedule recurring group sessions for students preparing for subjects or exams like the SAT or ACT.

Optimize Scheduling for Multi-Tutor Teams

When you’re managing a large team, efficiency is everything. Evallo’s Calendar is packed with features that simplify team coordination and maximize resource utilization.

Assign Tutors Smartly

  • Use Advanced Filters to search by service, location, and availability, ensuring each session is assigned to the best-suited tutor.

  • Quickly fill open time slots for tutors using tools like Time Blocks to match availability.

Control Permissions for Team Members

  • Use Permissions to define what tutors can and cannot do on their Calendar.

  • Allow tutors to manage their own availability while admins oversee the entire schedule.

Track Performance with Calendar Analytics

  • Generate detailed reports on session completion, no-shows, and tutor performance.

  • Use these insights to refine scheduling practices and maximize tutor productivity.

Optimize Scheduling for Multi-Tutor Teams

When you’re managing a large team, efficiency is everything. Evallo’s Calendar is packed with features that simplify team coordination and maximize resource utilization.

Assign Tutors Smartly

  • Use Advanced Filters to search by service, location, and availability, ensuring each session is assigned to the best-suited tutor.

  • Quickly fill open time slots for tutors using tools like Time Blocks to match availability.

Control Permissions for Team Members

  • Use Permissions to define what tutors can and cannot do on their Calendar.

  • Allow tutors to manage their own availability while admins oversee the entire schedule.

Track Performance with Calendar Analytics

  • Generate detailed reports on session completion, no-shows, and tutor performance.

  • Use these insights to refine scheduling practices and maximize tutor productivity.

Did You Know?

With Planner now you will also be able to filter tutor, check for their availability and map the tutor with the respective student.

Why Evallo’s Calendar Works for You

Evallo’s Calendar isn’t just a scheduling tool—it’s a growth engine for your multi-tutor business. By automating repetitive tasks, simplifying group coordination, and offering data-driven insights, the Calendar frees up your time to focus on what truly matters: delivering exceptional learning experiences.

Why Evallo’s Calendar Works for You

Evallo’s Calendar isn’t just a scheduling tool—it’s a growth engine for your multi-tutor business. By automating repetitive tasks, simplifying group coordination, and offering data-driven insights, the Calendar frees up your time to focus on what truly matters: delivering exceptional learning experiences.

Key Benefits

  1. Save Time: Automate scheduling with recurring events and advanced tools.

  2. Enhance Collaboration: Organize group sessions and team meetings with ease.

  3. Optimize Resources: Match tutors to sessions intelligently using filters and availability tools.

  4. Grow Your Business: Use Calendar Analytics to make data-driven decisions that improve operations.

Key Benefits

  1. Save Time: Automate scheduling with recurring events and advanced tools.

  2. Enhance Collaboration: Organize group sessions and team meetings with ease.

  3. Optimize Resources: Match tutors to sessions intelligently using filters and availability tools.

  4. Grow Your Business: Use Calendar Analytics to make data-driven decisions that improve operations.

What you’ll get

  • A centralized calendar to manage all sessions, meetings, and team events

  • Advanced scheduling tools for recurring events, group sessions, and tutor availability

  • Automated workflows to reduce manual work, minimize errors, and save time

What you’ll See

  • A visual, intuitive interface with color-coded events and time blocks

  • Filter and planner views for smarter scheduling across teams

  • Analytics dashboards to track session data, performance, and trends at a glance

Next Steps

Ready to take your multi-tutor business to the next level? Start using Evallo’s Calendar to streamline your operations and unlock new efficiencies. For more tips or a live demo, contact our Support Team.


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Find out how subscription plans affect access to various calendar tools for your tutoring business.

Understanding Calendar Subscription Plans

Find out how subscription plans affect access to various calendar tools for your tutoring business.