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Using Calendar Analytics for your Tutoring Business Insights

Using Calendar Analytics for your Tutoring Business Insights

Generate insights and reports from session data to optimize your schedule.

Turn Scheduling Data into Action

  • Understand session trends and overall activity

  • Spot no-shows and cancellations instantly

  • Use insights to improve performance

Overview 📃

Evallo’s Calendar Analytics is your all-in-one solution for understanding and optimizing your schedule. From tracking session & service trends to generating detailed reports, this feature provides valuable insights to help you make data-driven decisions. In this guide, we’ll show you how to access and use Calendar Analytics effectively.

What is Calendar Analytics? 📶

Calendar Analytics allows you to:

  • View detailed metrics about your scheduled sessions, consultations, and other events.

  • Generate reports tailored to specific filters, like services, users, and locations.

  • Export your data for offline analysis and sharing.

This feature is designed to help you monitor performance , track trends , and make adjustments that improve efficiency and maximize revenue.

How to Access Calendar Analytics ❔

Follow these steps to access Analytics:

  1. Click on Calendar Analytics from the sidebar in your Calendar.

  2. The Analytics page will open, displaying an overview of your session data.

How to Access Calendar Analytics ❔

Follow these steps to access Analytics:

  1. Click on Calendar Analytics from the sidebar in your Calendar.

  2. The Analytics page will open, displaying an overview of your session data.

Key Features of Calendar Analytics 📊

  1. Session Metrics:

View metrics like:

  • Number of sessions and hours completed.

  • No-shows or canceled sessions.

  • Hours logged for each service.

  1. Advanced Filters:

Use filters to customize your reports:

  • Services: Analyze sessions by service type (e.g., Math Tutoring, SAT Prep).

  • Users: Focus on specific students, tutors, or parents.

  • Session Statuses: Filter by Scheduled, Completed, Tentative, No-Show, or Canceled sessions.

  • Locations: Review in-person versus online sessions.

  • Date Ranges: Analyze data for a specific period (e.g., last week, this month).

  1. Export Reports:

  • Export your analytics data into a downloadable spreadsheet for offline use or sharing with your team.

Key Features of Calendar Analytics 📊

  1. Session Metrics:

View metrics like:

  • Number of sessions and hours completed.

  • No-shows or canceled sessions.

  • Hours logged for each service.

  1. Advanced Filters:

Use filters to customize your reports:

  • Services: Analyze sessions by service type (e.g., Math Tutoring, SAT Prep).

  • Users: Focus on specific students, tutors, or parents.

  • Session Statuses: Filter by Scheduled, Completed, Tentative, No-Show, or Canceled sessions.

  • Locations: Review in-person versus online sessions.

  • Date Ranges: Analyze data for a specific period (e.g., last week, this month).

  1. Export Reports:

  • Export your analytics data into a downloadable spreadsheet for offline use or sharing with your team.

Let’s say you want to analyze how many Math Tutoring sessions were completed in the last month. Here’s how you’d do it:

  1. Open Calendar Analytics from the sidebar.

  2. Apply the following filters: Service: Math Tutoring Session Status: Completed Date Range : Last month.

  3. Review the generated metrics on the screen.

  4. Click Export to download a detailed spreadsheet of the filtered data.

A Step-by-Step Example ✔️

Let’s say you want to analyze how many Math Tutoring sessions were completed in the last month. Here’s how you’d do it:

  1. Open Calendar Analytics from the sidebar.

  2. Apply the following filters
    Service: Math Tutoring.
    Session Status: Completed.
    Date Range: Last month.

  3. Review the generated metrics on the screen.

  4. Click Export to download a detailed spreadsheet of the filtered data.


A Step-by-Step Example ✔️

Let’s say you want to analyze how many Math Tutoring sessions were completed in the last month. Here’s how you’d do it:

  1. Open Calendar Analytics from the sidebar.

  2. Apply the following filters
    Service: Math Tutoring.
    Session Status: Completed.
    Date Range: Last month.

  3. Review the generated metrics on the screen.

  4. Click Export to download a detailed spreadsheet of the filtered data.


Subscription Plan Limitations ⚠️

Access to Calendar Analytics varies by plan:

Subscription Plan Limitations ⚠️

Access to Calendar Analytics varies by plan:

Best Practices for Using Calendar Analytics ⚙️

  1. Monitor Trends Regularly:

    Check Analytics weekly or monthly to track session performance and identify patterns.

  2. Export Reports for Sharing:

    Use exported data to collaborate with your team or provide insights to stakeholders.

  3. Combine with Filters:

    Use advanced filters to focus on areas like student attendance, tutor performance, or service demand.

Best Practices for Using Calendar Analytics ⚙️

  1. Monitor Trends Regularly:

    Check Analytics weekly or monthly to track session performance and identify patterns.

  2. Export Reports for Sharing:

    Use exported data to collaborate with your team or provide insights to stakeholders.

  3. Combine with Filters:

    Use advanced filters to focus on areas like student attendance, tutor performance, or service demand.

Next Steps

Calendar Analytics is your secret weapon for optimizing your schedule. Use it to track trends, improve efficiency, and make data-driven decisions for your business. For more ways to enhance your scheduling workflow, check out our guides on Time Blocks and Schedule Mapper.

If you have any questions, our Support Team is always here to assist you!


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